1. We Send you an EDI Quotes
A London Libraries Consortium (LLC) survey showed that without automation, it cost £5.46 to 'put a book on the shelf'. With Supplier Selection, Marc Records and full EDI, this cost dropped to £0.62 per book.
More about EDI Quotes... Supplier-select and customer-select orders are submitted as EDI Quotes. Data does not need to be re-keyed by the library to 'raise an order'. Our awesome Marc records are issued before the EDI Quotes, ensuring that full biblio details are available, allowing easy review of the titles. We have worked closely with LMS vendors and libraries to engineer a solution which works seamlessly with or without ISBN numbers. We can process Quotes Messages in EDIFACT format.
2. You Review our Quotes and Create an EDI Order
The EDI process lends itself beautifully to Supplier Selection.And if you choose to go 'auto-confirm', it's even smoother :-)
More about EDI Orders... Once the Quotes is approved, the library transmits an EDI Order to Books Asia. This holds the order numbers and unique references for Books Asia to use in subsequent EDI messages. Any changes to Local Class Numbers will also be passed back with the EDI Order, and used by us during servicing. We can process Order Messages in TRADACOMS and EDIFACT formats. Our technology is built from the ground-up in accordance to BIC and EDItEUR standards. We can transmit/received EDI messages using FTP, Axiell's Hub, Nielsen BookNet or Talis Gateway. All bases are covered :-)
3. We add some EDI Fulfilments data
The often-forgotten timesaver. An unsung hero of EDI.We can bundle and transmit as much Fulfilments data as you desire.
More about EDI Fulfilments... We have worked closely with libraries to establish Shelf Mark standards within Consortia and individual libraries. The EDI Order Response greatly reduces accessioning times as Class Numbers, Shelf Marks and Barcodes are all sent by EDI before the books are despatched. Hence, when the books do arrive, they are truly shelf-ready. We can process Fulfilments Messages in EDIFACT format.
4. We Submit a Secure EDI Invoice
No Invoice re-keying or scanning for the library. No errors. No delays. Which also means Faster Payments for us :-)It's a win-win all round :-)
More about EDI Invoices... Our EDI Invoice provides a line-level breakdown of all costs associated with each title. The Unit Price, Discounts and Servicing Charges are all provided. We also provide a PDF copy of the Invoice, with references back to each EDI line. We can process Invoice Messages in EDIFACT format.
Come on... Let's Go EDI
Our EDI messages have been developed and tested in conjunction with the leading LMS Vendors. In addition, we are BIC and Capita Accredited. Setting up for EDI with Books Asia is a quick 3-Step process.
You Setup Books Asia as a Vendor on your LMS. You'll need our SAN / GLN, which is 5030670164455. You also need to notify your LMS Vendor to let them know you'll be EDI Trading with Books Asia. Axiell or Talis might charge a setup fee, but the other Vendors usually do it for free :-)
Civica and Sirsi users will need to arrange for access to our FTP Server.
This usually takes 2-3 days to setup.
Development and Integration
We will then set you up on our system. We'll need your SAN / GLN and the codes used in the GIR segments (eg LLO, LSQ, LFN, LSM etc) for each message type.
We'll need to work with your LMS Supplier (or your local EDI guru) and your Cataloguer.
We have a handy Template for you to fill in to make this Step pain-free.
Our development takes around 3 days.
When all the technology is in place, we run several end-to-end tests for all message types (Quotes, Orders, Fulfilments and Invoices).
The objective is to test the Message Content and the Delivery Mechanisms.
Once we've proven that it all works, we set a Go-Live date, and we are Good to Go :-)
The testing cycle usually takes 5-7 days.
With so many libraries looking to increase efficiencies and reduce operating costs, we have a pipeline of libraries waiting to be EDI'd.
Heads Up! We offer an Increased Discount for libraries who go-EDI with us :-)
Please contact us, if you would like to join in.